1.    About Us and This Policy
COEUS RG Events Organising & Management FZCO ("Coeus", "we", "us", or "our") is a limited liability company based in the Dubai United Arab Emirates Queen Elizabeth 2 (DUQE) free zone, Dubai, United Arab Emirates. We are the organisers of leading industry events in the Middle East, including those operating under the brand names "Middle East Investor Network," "ME:IN," "Investor Connect," "Digital Assets Xchange," and "DAX." We bring together business and technology leaders from across various sectors. Through our events, digital platforms, and bespoke opportunities, we provide a platform for key influencers to connect and exchange ideas.
This policy outlines how we collect, use, store, share, and protect your personal data. We are committed to processing your personal data in accordance with the laws of the United Arab Emirates, including Federal Decree-Law No. 45 of 2021 On the Protection of Personal Data ("UAE Personal Data Protection Law") and Dubai International Financial Centre Law No. 5 of 2020 ("DIFC Data Protection Law"), as applicable within the DUQE free zone.

 

2. About This Policy and Our Commitment

We are committed to protecting your personal information and respecting your privacy rights. This policy details how we collect and handle personal data. We adhere to the principles of data minimization, collecting only personal data that is adequate, relevant, and limited to what is necessary for the purposes for which it is processed. Please review the sections relevant to your interactions with us.

 

3. How We and Event Sponsors Handle Personal Data Collected Through Event Registration
Many of our events are offered free of charge or at a subsidized rate. To make these events possible, we rely on financial sponsorships.
By registering for our events, we collect and process your personal data (such as your name, contact details, company, job title, and event attendance choices) primarily for the purpose of fulfilling our contractual obligations to you by managing your event registration and participation.
Additionally, to provide value to our attendees and facilitate our sponsored model, we seek your explicit consent for the following:
•    Sharing your registration details with event sponsors: By opting in, you consent to us sharing your name, company, job title, and email address with the specific sponsors of the event you are registering for. This allows these sponsors (whose details are available on the event registration page or dedicated event website) to provide you with information about their products, services, and relevant offers that may be of interest to you.
•    Receiving marketing communications from Coeus: By opting in, you consent to us using your registration details to inform you about future Coeus events, relevant industry insights, and other offerings that align with your interests.
Important Notes:
•    You can manage your preferences or withdraw your consent for sharing data with sponsors by contacting us at hello@coeusresearchgroup.com. Please allow up to 10 business days for your request to be processed.
•    To unsubscribe from communications from a specific sponsor, you must contact that sponsor directly. We are not responsible for the privacy practices of our sponsors, though we require them to comply with all applicable data protection laws in the UAE regarding any data we provide to them.
•    We adhere to spam laws and regulations in the UAE. To unsubscribe from our communications, you can use the unsubscribe link provided in our emails or contact us using the details below.

 

4. How We Handle Personal Data Collected in Other Ways
We may collect your personal data in other ways, such as through competitions, surveys, direct inquiries, or networking activities. In such cases, we will handle your data according to the specific terms and conditions provided at the point of collection, ensuring compliance with UAE laws.
Marketing communications: We may occasionally contact you with marketing information about our services and future events, based on your consent or our legitimate interest to promote our offerings to existing or prospective clients, where permitted by law. You have the right to opt out of direct marketing communications at any time by using the unsubscribe link in our emails or by contacting us directly.

 

5. How We and Sponsored Content Providers Handle Personal Data Collected Through Our Website(s) and Cookie Usage
Our websites may feature sponsored content (e.g., whitepapers, webinars). By accessing or downloading this content, we collect certain contact details from you (e.g., name, email, company). We process this data for the following purposes:
•    Sharing your contact details with specific sponsors: By opting in, you consent to us sharing your details with the sponsor of the content you are accessing. This allows that sponsor to provide you with information relevant to the content you downloaded.
•    Receiving information from Coeus: By opting in, you consent to us using your contact details to inform you about future Coeus events and offerings that align with your interests.
Important Note: If you do not want your information used in this way, please do not download sponsored content, or manage your consent preferences if provided.
Sponsor obligations: Sponsors receiving data from us are contractually obligated to comply with all applicable data protection laws in the UAE regarding the data provided to them. To unsubscribe from sponsor communications, contact the sponsor directly. To unsubscribe from our communications: Please contact us using the details below or use the unsubscribe link in our emails.
Cookie Policy: Our websites use cookies and similar tracking technologies to enhance your Browse experience, analyze site usage, and support our marketing efforts. Cookies are small data files stored on your device. By using our websites, you consent to the use of cookies in accordance with this policy.
•    Types of Cookies Used: We use essential cookies (necessary for website functionality), analytical/performance cookies (to understand how visitors use our sites), and marketing/targeting cookies (to deliver relevant advertisements).
•    Managing Cookies: Most web browsers allow you to control cookies through their settings. You can usually set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. Please note that if you disable or refuse cookies, some parts of our websites may become inaccessible or not function properly.

 

6. Security of Personal Information
We are committed to protecting your personal information. We implement reasonable and appropriate technical, organizational, and physical security measures to safeguard your personal information against unauthorized access, use, disclosure, alteration, or destruction. These measures include:
•    Physical security measures at our premises.
•    Computer and network security measures, including firewalls and encryption where appropriate.
•    Secure storage of your personal information in controlled environments.
•    Regular security assessments and staff training.

 

7. Retention of Personal Information
We will retain your personal information only for as long as is necessary to fulfil the purposes for which it was collected, as set out in this Privacy Policy, unless a longer retention period is required or permitted by law. This retention period may vary depending on the type of data and the purpose of processing. For example, registration data may be retained for a period after an event for reporting and follow-up, while marketing consent may be retained until you unsubscribe.

 

8. Your Data Protection Rights
Under the UAE Personal Data Protection Law and DIFC Data Protection Law, you have certain rights regarding your personal information. These rights include:
•    Right to Access: You have the right to obtain confirmation as to whether or not your personal data is being processed, and, where that is the case, access to the personal data and certain information regarding its processing.
•    Right to Correction (Rectification): You have the right to request the correction of inaccurate or incomplete personal data we hold about you.
•    Right to Erasure ("Right to be Forgotten"): You have the right to request the deletion of your personal data under certain circumstances (e.g., if the data is no longer necessary for the purpose for which it was collected).
•    Right to Restriction of Processing: You have the right to request the restriction of processing of your personal data under certain conditions (e.g., if you contest the accuracy of the data).
•    Right to Data Portability: You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used, and machine-readable format and have the right to transmit that data to another controller without hindrance from us, where technically feasible.
•    Right to Object to Processing: You have the right to object to the processing of your personal data in certain situations, particularly for direct marketing purposes.
•    Right to Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time. Withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.
•    Right to Lodge a Complaint: You have the right to lodge a complaint with the relevant data protection authority if you believe your rights have been violated. For data processing under the DIFC Data Protection Law, this is the DIFC Commissioner of Data Protection. For data processing under the UAE Personal Data Protection Law, this is the UAE Data Office.

To exercise any of these rights, please contact us using the details provided below. We will respond to your request in accordance with applicable law. We may require you to verify your identity before processing your request.

 

9. International Data Transfers
Your personal data may be stored and processed in, and transferred to, countries outside of the UAE or DIFC where Coeus or its service providers operate. When we transfer your personal data to countries that may not have the same level of data protection laws as the UAE or DIFC, we will ensure that appropriate safeguards are in place in accordance with applicable data protection laws. These safeguards may include, but are not limited to, implementing standard contractual clauses approved by relevant authorities, relying on your explicit consent, or ensuring that the recipient is certified under an approved data transfer mechanism.

 

10. Children's Privacy
Our events and services are not directed at individuals under the age of 18. We do not knowingly collect personal data from children. If we become aware that we have collected personal data from a child without parental consent, we will take steps to delete that information as quickly as possible. If you believe we might have any information from or about a child, please contact us.

11. Automated Decision-Making and Profiling
We do not use automated decision-making or profiling that produces legal effects concerning you or similarly significantly affects you, unless we have your explicit consent or it is authorized by law, and we have implemented suitable safeguards to protect your rights. If we were to engage in such activities, we would inform you of the logic involved, as well as the significance and the envisaged consequences of such processing for you, and ensure your right to obtain human intervention, express your point of view, and contest the decision.

 

12. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post any changes on this page and, if the changes are significant, we will provide a more prominent notice (e.g., email notification). We encourage you to review this Privacy Policy periodically.

 

13. Contact Us and Complaints
For more information about our privacy practices, to exercise your rights, or to make a complaint, please contact our Data Protection Point of Contact at:
COEUS RG Events Organising & Management FZCO Email: hello@coeusresearchgroup.com Mail Address: Quarter Deck QE2, Mina Rashid, P.O. Box 554789, Dubai, UAE

We will investigate and attempt to resolve any complaints and disputes regarding the use or disclosure of your personal information in accordance with this Privacy Policy.